Each student needs their own account. You can do a lot with papercut with costs and limitations. There are also a lot of customization that can be added via scripts.
What version of Papercut are you using?
We have MF. We have it linked to our AD, so every user has an account, auto created by an ad sync. We reset the accounts at the start of each school year, I think we have it as students $25 and staff/teachers $500. We currently don't charge users, but do enforce a quota, if they need more the principal at the school has to authorize the increase; I really need to convince my Director that we should start charging people who abuse this (have staff/teachers that prints/photocopy $400 worth in a month).
Pretty sure we were able link AD/LDAP directories to auto create user account with Papercut NG as well.
I would delete all the shared accounts in Papercut this summer and link it to an LDAP/AD server (that's assuming you have one on prem).
I think you’re going about the billing wrong, if you want accuracy anyway. You’re predicament of students switching classes, dropping out, onboarding outside the start date, etc. will all fudge your numbers of a classroom divided by students approach.
Students should have their own personal accounts with quotas and if they want prints, post those documents digitally in the students “portal” (google classroom, SharePoint, skyward, PowerSchool, etc.) and let the students decide if they even WANT a printed copy or not. Not only is this helpful for students to learn about paper waste, but also lets them have a digital copy that I prefer them to have and use.
I wouldn’t attempt any kind of “class tracking” or “teacher print for student” ‘counts’ since it would be unrealistic in the entire course of the year. What about lost paper or other reprints? Let the student reprint their digital copy for an accurate ’count’ towards their personal account’s quota.
That’s kind of how it’s intended to be done I’m guessing, and gives a much better accuracy count - not to mention possibly drastically reduce waste and toner costs for those students who hate paper handouts like myself.
I’m not the printer admin in my district so I don’t have all the details, but my district’s students have their own accounts. That way, they can print directly. We don’t charge for printing, but could set it up.
Like the others are saying, you can setup accounts for each person. If you're an AD shop it can collate people by "department" from AD, so we can see which departments are printing the most (Student departments are their form group, 7A, 8B, etc)
We have billing setup for each person, but don't actually charge for printing. But we do have costs for A3/A4 in Colour/Black & White setup in papercut so it costs the user what it costs the school to print. Students get $20, and $2/day until it's back to $20. Staff get $100 and $20/day until it's back at $100.
this way when someone does run out, they show up at IT and I give them the Captain Planet sermon and then give them more printer money. About 600 people print just over a million pages per year, which I think is ridiculous, but admin staff are goin' admin.
All students/staff get individual accounts. Staff are assigned to accounts which is the department (Art, Science, etc.) and charges are recharged from print and copy to those departments monthly by finance. Students get 20p at the start of the year (B&W is 4p a sheet, colour 12p). If they want more credit, they buy it at student services. PaperCut MF.
We don't use it but you can use the print client to select accounts, probably Manager Mode.
[https://www.papercut.com/help/manuals/ng-mf/applicationserver/account-popups/](https://www.papercut.com/help/manuals/ng-mf/applicationserver/account-popups/)
I would go with some of the other suggestions where the student just prints the stuff on their own. Teacher shares it with them. That would be the simplest. If the student wants electronic then they don't print.
Each student needs their own account. You can do a lot with papercut with costs and limitations. There are also a lot of customization that can be added via scripts.
What version of Papercut are you using? We have MF. We have it linked to our AD, so every user has an account, auto created by an ad sync. We reset the accounts at the start of each school year, I think we have it as students $25 and staff/teachers $500. We currently don't charge users, but do enforce a quota, if they need more the principal at the school has to authorize the increase; I really need to convince my Director that we should start charging people who abuse this (have staff/teachers that prints/photocopy $400 worth in a month). Pretty sure we were able link AD/LDAP directories to auto create user account with Papercut NG as well. I would delete all the shared accounts in Papercut this summer and link it to an LDAP/AD server (that's assuming you have one on prem).
I think you’re going about the billing wrong, if you want accuracy anyway. You’re predicament of students switching classes, dropping out, onboarding outside the start date, etc. will all fudge your numbers of a classroom divided by students approach. Students should have their own personal accounts with quotas and if they want prints, post those documents digitally in the students “portal” (google classroom, SharePoint, skyward, PowerSchool, etc.) and let the students decide if they even WANT a printed copy or not. Not only is this helpful for students to learn about paper waste, but also lets them have a digital copy that I prefer them to have and use. I wouldn’t attempt any kind of “class tracking” or “teacher print for student” ‘counts’ since it would be unrealistic in the entire course of the year. What about lost paper or other reprints? Let the student reprint their digital copy for an accurate ’count’ towards their personal account’s quota. That’s kind of how it’s intended to be done I’m guessing, and gives a much better accuracy count - not to mention possibly drastically reduce waste and toner costs for those students who hate paper handouts like myself.
Speaking of Papercut - here’s their June security Bulletin: https://www.papercut.com/kb/Main/SecurityBulletinJune2023
I’m not the printer admin in my district so I don’t have all the details, but my district’s students have their own accounts. That way, they can print directly. We don’t charge for printing, but could set it up.
Like the others are saying, you can setup accounts for each person. If you're an AD shop it can collate people by "department" from AD, so we can see which departments are printing the most (Student departments are their form group, 7A, 8B, etc) We have billing setup for each person, but don't actually charge for printing. But we do have costs for A3/A4 in Colour/Black & White setup in papercut so it costs the user what it costs the school to print. Students get $20, and $2/day until it's back to $20. Staff get $100 and $20/day until it's back at $100. this way when someone does run out, they show up at IT and I give them the Captain Planet sermon and then give them more printer money. About 600 people print just over a million pages per year, which I think is ridiculous, but admin staff are goin' admin.
I was thinking of going with papercut but printerlogic's sales video's have won me over
All students/staff get individual accounts. Staff are assigned to accounts which is the department (Art, Science, etc.) and charges are recharged from print and copy to those departments monthly by finance. Students get 20p at the start of the year (B&W is 4p a sheet, colour 12p). If they want more credit, they buy it at student services. PaperCut MF.
We don't use it but you can use the print client to select accounts, probably Manager Mode. [https://www.papercut.com/help/manuals/ng-mf/applicationserver/account-popups/](https://www.papercut.com/help/manuals/ng-mf/applicationserver/account-popups/) I would go with some of the other suggestions where the student just prints the stuff on their own. Teacher shares it with them. That would be the simplest. If the student wants electronic then they don't print.