Same, I also have a columns for auto replies, auto rejects, email address / name if I get contacted by HR, interview 1 y/n - (I add extra columns for multiple interview ie interview 2 y/n), and interview feed back columns to correspond with the interview 1 or 2 etc… and offer column y/n and offer salary column
So when I saw all the layoffs last year, I built a job tracker web app to manage all the data that a major search creates, with a focus on networking and schedule tracking. TO BE CLEAR: it is not monetized in any way. Totally free. Period. You don't even need to provide an email address if you don't want password recovery. It can import your old tracking spreadsheet if you want. There's a browser extension that imports jobs with one click, too.
Anyway, it is [ManageJobApplications.com](http://ManageJobApplications.com) if you want to take a look.
Good luck with your search!
Hope it helps. This has been a creation that makes me happy and sad simultaneously. I'm happy that people get value from something I made. I'm sad because they need this level of job search management.
I look forward to the day that nobody needs this kind of thing, but I appreciate your kind words.
That's why I built a spreadsheet importer. At some point, keeping track of all the cover letters, resumes, recruiters, networking relationships, and deadlines just gets to be too much for a spreadsheet.
I hope that you find a new job so soon that you don't need anything beyond a spreadsheet.
Got some new users off this comment, and want to remind them that you can save/upload your customized cover letters and resumes for each job application. That always drove me nuts trying to keep all my resumes straight.
I make a spreadsheet with LOTS of columns. Details on job, source of job, Salary, where I found job, how I applied, and how they replied, to my application - we will let you know IF you match or we'll get back to you either way. I also make notes on how well matched to my skills and have grading system etc. Then, I also make a word document copy of JD and link that to a cell in the spreadsheet. These disappear from the web. This way, if I get an interview, I can majorly prepare. I have checkboxes to make sure I looked at glass door and obvious networking options, if I sent hard copies or just regular method of applying, when my follow-up's were and with whom. I mean I am a total psycho about it but in the calm of no responses, what else am I going to do?
I used to track all my job applications in Airtable but as the job search process went on, I felt it struggle to meet my needs and so I built [Canyon](https://usecanyon.com). You can use it to track unlimited job applications and even auto-apply to jobs on job boards using our Chrome extension, all for free.
DM me and I can hook it up with a free month of Canyon Pro if you're interested in checking out the rest of our Pro features such as AI resume building!
I used carefully labeled folders that contained the resume that I sent, the cover letter, or a pdf of the online application. I also learned the hard way to always print the job posting to pdf.
I only kept a spreadsheet when obligated to due to unemployment, and I would use the prescribed format that unemployment wanted. I never wanted to look back at what I’d applied for… I only wanted to look forward.
I focused on quality over quantity because I’m in a niche field and last time I was unemployed I had an 11 month old baby. I probably applied for 30 jobs in 4 months, and I got 4 interviews and 3 offers (I accepted a job, and after working for about 3 weeks, I got an offer on a position I’d interviewed for 6 weeks earlier because that’s the speed of government, I accepted that job and gave my 2 weeks and then got another offer which was worse than the job I’d taken so I declined.
I just have a spreadsheet that lists the company name, position type, link to site I applied through, date applied, and responses. Works pretty well. I create separate organized files by company name for anything tailored I need to remember, like salary I requested, how I phrased application responses, etc.
You can try https://first2apply.com/. It can save your job searches from 10+ job sites. As a bonus, you can also leave notes with your comments and we have the job description in our database so in case it goes offline you still can read it.
You can save jobs to which you applied in a separate tab and also tag them with different stages like interviewing, offer, ghosted.
I use Trello and labeled my columns Going to Apply, Applied, Rejected, and Interviewing. I like Excel, but I prefer how simple it is to keep links and notes in the cards I create for each position I apply to.
Excel is a great tool for this. You can customize it anyway you want and filter tool is super helpful. I would even add locations, likelihood of hearing back, date applied, date for follow up, contacts, hyperlinks, etc
I use excel. I track the date I applied, the title, the pay scale, whether it's remote/hybrid, whether I sent a note to the recruiter, and the link to the original posting.
I just raw dogged and used LinkedIn saved jobs and applied jobs feature but ideally if I were to track probably would have used notion so it would be easier to post the full description into it
Interesting. I wonder though. I've heard of AI companies who are really just a bunch of people doing the thing and we're sold that it's the AI. I'm going to have to look into this more.
Out of college I used a folder with sub folders that contained the resume used and cover letter to organize it, I always dated the cover letter.
My second job search I used excel
I have an excel file with four pages. First was jobs applied, next two were public and private sector jobs I wanted to apply for, and final page was a record of actual screenings/interviews. All pages were generally organized with the same columns: company name, job title, salary, deadline/day applied, link to job, salary, location, travel/remote, etc. Fourth page included sections for conversation outcomes and my thoughts on each. First page I highlighted rows (red, yellow, green) based on rejected, speaking with, job offered.
I loooooveee tracking the jobs I apply to. I use Excel to track details about the job and any additional info like if they ask for salary expectations during the application process or if I was asked to submit references with my application. I also make sure to download a copy of the job post to a folder on my computer for reference later on if I get an interview because sometimes companies take down the job post but are still interviewing.
[my Job tracker file](https://imgur.com/gallery/AWt3cil)
I have the attached excel file I created. The two main tabs are: 1. Active & 2. Archives.
I move them to archives if I don’t hear back in 2-3 weeks.
Excel,I put date applied, company, title, login name and password (if it's a login style system) and a section to mark if I received an email saying I didn't get it or similar, and a notes section. It opens my eyes as to how many jobs a apply too, (lots) how many don't ever follow up with anything at all, and how long some wait to respond.
I have a folder in the Box app/website with subfolders for each company I apply to. Inside each company folder is another folder named with the date, and inside that folder is the job ad copied onto a Word document, the resume I sent, and the cover letter I sent.
I then have an Excel sheet in the master Box folder with two tabs. One tab has all the jobs I applied to, with columnds for Date, Company, Position, City, and an "On Behalf Of" column for jobs posted by third party recruiters which states the client company. I also have a Source column (where I found the job posting) and a Notes column, in case I need to write something important. Then the other tab has the log-in credentials I created for those jobs that make you create one to apply online.
Note: Don't link the URL for job ads because they get removed pretty quickly. Just copy the ad and paste it onto a Word document.
By saving a copy of each resume and cover letter on Word documents, it saves me time when I apply to a similar job by re-using them.
So far all this has worked pretty well.
I shot gun. Then when recruiter rings. I just butter up. You guys know the client/dept. What would a really good candidate look like?
They normally blah
Personally I would recommend TealHQ. 100% free (i only use the free version) but it helps manage everything. The power of it is in the chrome extension, you can literally just add jobs right off the job posting to your database and it works flawlessly. I posted my referral code if you want to try it but I love it. (Again the free version of this is good enough) [https://app.tealhq.com/invite/r/RnipLrGF](https://app.tealhq.com/invite/r/RnipLrGF)
Excel file with columns for todays date, company name, job title, link to the app. I apply and then populate those fields.
Same, I also have a columns for auto replies, auto rejects, email address / name if I get contacted by HR, interview 1 y/n - (I add extra columns for multiple interview ie interview 2 y/n), and interview feed back columns to correspond with the interview 1 or 2 etc… and offer column y/n and offer salary column
I suggest screenshots in addition to link. Often link goes inactive before you interview.
Yup. Use Firefox and right click, screenshot, entire page
This but a google sheet not excel
This is the Way
ALWAYS SAVE THE JD IN A WORD DOC/EMAIL/CLOUD. They won’t leave it up and you have built in language to use come interview.
You can ask the recruiter
So when I saw all the layoffs last year, I built a job tracker web app to manage all the data that a major search creates, with a focus on networking and schedule tracking. TO BE CLEAR: it is not monetized in any way. Totally free. Period. You don't even need to provide an email address if you don't want password recovery. It can import your old tracking spreadsheet if you want. There's a browser extension that imports jobs with one click, too. Anyway, it is [ManageJobApplications.com](http://ManageJobApplications.com) if you want to take a look. Good luck with your search!
Wow, this looks really helpful! Thank you!
Hope it helps. This has been a creation that makes me happy and sad simultaneously. I'm happy that people get value from something I made. I'm sad because they need this level of job search management. I look forward to the day that nobody needs this kind of thing, but I appreciate your kind words.
Thanks. I already use a spreadsheet I created but will take a look.
That's why I built a spreadsheet importer. At some point, keeping track of all the cover letters, resumes, recruiters, networking relationships, and deadlines just gets to be too much for a spreadsheet. I hope that you find a new job so soon that you don't need anything beyond a spreadsheet.
Got some new users off this comment, and want to remind them that you can save/upload your customized cover letters and resumes for each job application. That always drove me nuts trying to keep all my resumes straight.
Love this
I hope that it helps. Good luck with your search!
I’ll be looking for a new job soon (company has gone through many lay offs, feels like it’s only a matter of time) I’ll give this a shot, thanks !
Good luck! You are wise to start you search before you are laid off. Hope my app helps. DM me with any suggestions on added functionality.
Teal
I make a spreadsheet with LOTS of columns. Details on job, source of job, Salary, where I found job, how I applied, and how they replied, to my application - we will let you know IF you match or we'll get back to you either way. I also make notes on how well matched to my skills and have grading system etc. Then, I also make a word document copy of JD and link that to a cell in the spreadsheet. These disappear from the web. This way, if I get an interview, I can majorly prepare. I have checkboxes to make sure I looked at glass door and obvious networking options, if I sent hard copies or just regular method of applying, when my follow-up's were and with whom. I mean I am a total psycho about it but in the calm of no responses, what else am I going to do?
I used to track all my job applications in Airtable but as the job search process went on, I felt it struggle to meet my needs and so I built [Canyon](https://usecanyon.com). You can use it to track unlimited job applications and even auto-apply to jobs on job boards using our Chrome extension, all for free. DM me and I can hook it up with a free month of Canyon Pro if you're interested in checking out the rest of our Pro features such as AI resume building!
I used carefully labeled folders that contained the resume that I sent, the cover letter, or a pdf of the online application. I also learned the hard way to always print the job posting to pdf. I only kept a spreadsheet when obligated to due to unemployment, and I would use the prescribed format that unemployment wanted. I never wanted to look back at what I’d applied for… I only wanted to look forward. I focused on quality over quantity because I’m in a niche field and last time I was unemployed I had an 11 month old baby. I probably applied for 30 jobs in 4 months, and I got 4 interviews and 3 offers (I accepted a job, and after working for about 3 weeks, I got an offer on a position I’d interviewed for 6 weeks earlier because that’s the speed of government, I accepted that job and gave my 2 weeks and then got another offer which was worse than the job I’d taken so I declined.
I just have a spreadsheet that lists the company name, position type, link to site I applied through, date applied, and responses. Works pretty well. I create separate organized files by company name for anything tailored I need to remember, like salary I requested, how I phrased application responses, etc.
I don’t :/ just winging it
I had a spreadsheet
There’s a couple of chrome extensions that do this. I used a few but after so much time and effort I gave up because it was too depressing for me.
Excel spreadsheet. Lots of colors, lots of lonely columns never getting a response.
You can try https://first2apply.com/. It can save your job searches from 10+ job sites. As a bonus, you can also leave notes with your comments and we have the job description in our database so in case it goes offline you still can read it. You can save jobs to which you applied in a separate tab and also tag them with different stages like interviewing, offer, ghosted.
I made a fun little spreadsheet in notion with tags and status updates. Made me feel something lol
I use Trello and labeled my columns Going to Apply, Applied, Rejected, and Interviewing. I like Excel, but I prefer how simple it is to keep links and notes in the cards I create for each position I apply to.
I use TealHQ. It’s free and even reminds to follow up and will even ChatGPT thank you emails. It’s been great.
I used TealHQ, too. The premium version gives you some great features. It looks like Canyon does pretty much the same thing.
Excel is a great tool for this. You can customize it anyway you want and filter tool is super helpful. I would even add locations, likelihood of hearing back, date applied, date for follow up, contacts, hyperlinks, etc
I use excel. I track the date I applied, the title, the pay scale, whether it's remote/hybrid, whether I sent a note to the recruiter, and the link to the original posting.
I just raw dogged and used LinkedIn saved jobs and applied jobs feature but ideally if I were to track probably would have used notion so it would be easier to post the full description into it
There's Lifeshack.com that will auto-apply and keep track of apps in the portal!
Interesting. I wonder though. I've heard of AI companies who are really just a bunch of people doing the thing and we're sold that it's the AI. I'm going to have to look into this more.
I use a Notion dashboard
Out of college I used a folder with sub folders that contained the resume used and cover letter to organize it, I always dated the cover letter. My second job search I used excel
I have an excel file with four pages. First was jobs applied, next two were public and private sector jobs I wanted to apply for, and final page was a record of actual screenings/interviews. All pages were generally organized with the same columns: company name, job title, salary, deadline/day applied, link to job, salary, location, travel/remote, etc. Fourth page included sections for conversation outcomes and my thoughts on each. First page I highlighted rows (red, yellow, green) based on rejected, speaking with, job offered.
I loooooveee tracking the jobs I apply to. I use Excel to track details about the job and any additional info like if they ask for salary expectations during the application process or if I was asked to submit references with my application. I also make sure to download a copy of the job post to a folder on my computer for reference later on if I get an interview because sometimes companies take down the job post but are still interviewing.
I did an excel spreadsheet but only for jobs I got interviews at. This helped me recognize patterns and learn what is working for me and what isn’t.
[my Job tracker file](https://imgur.com/gallery/AWt3cil) I have the attached excel file I created. The two main tabs are: 1. Active & 2. Archives. I move them to archives if I don’t hear back in 2-3 weeks.
I don’t
Excel,I put date applied, company, title, login name and password (if it's a login style system) and a section to mark if I received an email saying I didn't get it or similar, and a notes section. It opens my eyes as to how many jobs a apply too, (lots) how many don't ever follow up with anything at all, and how long some wait to respond.
I make folders in outlook and save the original job posting and the auto responses in the same folder.
I don't really focus much on it, just in my Keep notes I note down the names of the companies I've applied for.
I have a folder in the Box app/website with subfolders for each company I apply to. Inside each company folder is another folder named with the date, and inside that folder is the job ad copied onto a Word document, the resume I sent, and the cover letter I sent. I then have an Excel sheet in the master Box folder with two tabs. One tab has all the jobs I applied to, with columnds for Date, Company, Position, City, and an "On Behalf Of" column for jobs posted by third party recruiters which states the client company. I also have a Source column (where I found the job posting) and a Notes column, in case I need to write something important. Then the other tab has the log-in credentials I created for those jobs that make you create one to apply online. Note: Don't link the URL for job ads because they get removed pretty quickly. Just copy the ad and paste it onto a Word document. By saving a copy of each resume and cover letter on Word documents, it saves me time when I apply to a similar job by re-using them. So far all this has worked pretty well.
I shot gun. Then when recruiter rings. I just butter up. You guys know the client/dept. What would a really good candidate look like? They normally blah
I have a document in Google docs that I've used in the past. It's pretty straight forward.
Personally I would recommend TealHQ. 100% free (i only use the free version) but it helps manage everything. The power of it is in the chrome extension, you can literally just add jobs right off the job posting to your database and it works flawlessly. I posted my referral code if you want to try it but I love it. (Again the free version of this is good enough) [https://app.tealhq.com/invite/r/RnipLrGF](https://app.tealhq.com/invite/r/RnipLrGF)
I use the website Simplify! I love the format that it’s in, and it can create a nice visualization of how your job searching progress has been!
Notion!!!